Conference call is one of the best and sound method off having productive meeting with the shareholders. Participants must be prepared in advance in order to bring the best out of the meeting. It has come up in the minds of many people that there is a lot of time wastage when holding a face-to-face meeting. The fact is, there is more time wastage on travelling as people need to be right at the venue on time. find out oreCharges of leasing a meeting venue might also cost you more when having a face-to-face meeting. Conference call greatly help in saving time and any other cost that is likely to be incurred for the meeting to take place. Conference calls will be of considerable significance to you once you have sufficient knowledge to make the calls effectively. Information below will guide you on how to handle a conference call to a group as their leader.
Once you decide to make a conference call, preparation is crucial for you to get the best results. find out ore Inform all the participants you want to have a call to early enough for them to have ample time to prepare psychologically. find out ore It is crucial to make it known to them early enough about the agendas you want to discuss with them on a particular day and time find out ore Give the participants enough time to confirm their availability as well you can opt to follow them up to be sure with their availability. Ensure you send them any materials which you may find to be necessary as per the agendas. In your preparation, make sure that all the equipment’s and the tools which you will be using are set and they are fit for use.
Ensure that you are on time for the conference call. It is vital to send all the crucial links and dial-in-numbers to all the participants. You can always include these links and dial-in-numbers in the agendas and last reminders you sent them. find out ore Be the first to make the call approximately ten minutes before they join the call. With this, you will be able to troubleshoot all the technical problems. Then relax and wait for your participants to join you.
find out oreLast but not least, participation during the call means everything. Encourage the participants that all the voices should be heard and ensure that everybody feels comfortable. You can clearly identify which speakers are not clear enough. Note down the serial numbers of the speaker for the purpose of rectifying. find out oreTo get good results, make sure that the background you are working at is quiet to avoid the disturbances on the side of your participants.